August 28, 2023
　　　 【Business operator】
3993 Nigorikawa, Kita-ku,
Niigata-City 950-3131, Japan
NAMICS CORPORATION
President: Toshinobu Odajima

 

Regarding the acquisition, use, and other handling of personal information, NAMICS CORPORATION complies with the Act on the Protection of Personal Information, the guidelines for the Act on the Protection of Personal Information, other related laws and regulations, and this privacy policy. We are committed to protecting personal information and handling it appropriately.

1. DEFINITION OF PERSONAL INFORMATION

Personal information is information about a living individual that can identify a specific person based on the name, date of birth, or other descriptions contained in the information, or information that includes a personal identification code.

2. PURPOSE OF ACQUISITION AND USING PERSONAL INFORMATION

1) We collect personal information necessary for business operations through lawful and appropriate means.
2) The purposes for acquiring and using personal information are as follows, and we will use acquired personal information only to the extent necessary to achieve these purposes:
･Research, development, and marketing of products and services
･Business negotiations and meetings with customers
･Business-related communications regarding the provision of products and services, support, etc.
･Responding to and recording inquiries and requests
･Contacting and providing information to job applicants and internship applicants
･Performance of employee personnel and labor management, business communication, etc.
･Other purposes are to carry out transactions appropriately and smoothly with customers.
3) If personal information is to be used beyond the scope of the purpose of use set forth, we will obtain the consent of the person in advance in an appropriate manner.

3. DISCLOSURE TO THIRD PARTIES

We will not disclose personal data to third parties without obtaining the consent of the individual in advance.
Exceptions include outsourcing work related to personal data handling, cases where it is necessary to protect life, body, or property, and situations required by law.

1) In the case of outsourcing work related to the handling of personal data to an external party in an appropriate manner in accordance with laws and regulations, or when personal data is sharely used with a specific person.
2) In case that it is necessary to protect a person’s life, body, or property, and it is difficult to obtain the consent of the person in question.
3) In case where it is necessary to cooperate with a national organization, local public entity, or a person entrusted by them in carrying out affairs stipulated by law and obtaining the consent of the person concerned is likely to impede the execution of the relevant affairs.
4) Other cases permitted by law.

4. COLLABORATIVE USE

 We may use acquired personal data collaboratively with group companies, specifying the scope, purpose, and items of personal data to be collaboratively used.
1) Scope of collaborative users; NAMICS CORPORATION and its affiliated companies.
2) Purpose of collaborative use; The purpose of use is as specified above.
3) Items of personal data to be collaboratively used.
Personal attribute information such as address, name, age, gender, date of birth, occupation, telephone number, email address etc.
Information regarding the person included in inquiries and requests received.
4) Name of the person responsible for the management of personal data to be collaboratively used.
3993 Nigorikawa, Kita-ku, Niigata-City 950-3131, Japan
NAMICS CORPORATION
President: Toshinobu Odajima

5. ENTRUSTMENT OF HANDLING

In the course of our business operations, there may be instances where we entrust some or all of the handling of personal data to a third party, and this will be done within the defined scope of the purpose of use. In such cases, we exercise careful discretion in selecting a contractor who is deemed capable of handling personal data appropriately. The outsourcing contract will comprehensively outline safety management, confidentiality, conditions for subcontracting, and other matters pertaining to the handling of personal data. We commit to exercising necessary and appropriate supervision over the outsourcing company.

6. SAFETY MANAGEMENT MEASURES

We are committed to maintaining the accuracy and currency of personal data, implementing necessary and appropriate security control measures to prevent unauthorized access, leakage, loss, damage, and similar risks to personal data. The key components of our safety management measures include, but are not limited to:

1) Appointment of a Personal Information Protection Manager: Within the company, we have designed a personal information protection manager. This manager supervises operations related to the acquisition, use, and management of personal information, implementing various measures to safeguard personal information.
2) Confidentiality Obligations for Employees: Employees tasked with handling personal information are bound by obligations to maintain confidentiality. They undergo education and training to enhance their ability to protect personal information. We provide necessary and appropriate supervision to ensure the secure management of personal data.
3) Formulation of Rules for Proper Management: We establish rules for the proper management of documents and information devices containing personal information. These rules are communicated to employees, and we ensure compliance with them.

These measures collectively contribute to the secure handling and protection of personal information.

7. DISCLOSURE OF RETAINED PERSONAL DATA

If you wish to request disclosure, correction, addition, deletion, suspension of use, and suspension of provision to a third party of your personal data held by us, please follow the procedure below:
1) In the Case of a Request for Disclosure of Retained Personal Data by the Person or His/her Representative:
≪Required Documents≫
･Request form for disclosure, etc. prescribed by our company (Please make a request to the contact information in Section 11.)
･A copy of any one of the following: Driver’s license, Health insurance card, Passport, my number Card, Pension book, Special permanent resident certificate (If requested by an agent, a copy of the person and the agent.)
･Letter of attorney (If requested by an agent, please make a request to the contact information in Section 11.)
･Documents that can confirm the agency relationship with the person in question (In the case of a legal representative of an adult ward, a certificate of registered information, in the case of a legal representative of a minor, a certified copy of the resident card, etc.)

2) In the Case of Correction, Suspension of Use, or Suspension of Provision to a Third Party of Personal Data Held by the Individual or His/Her Agent:
Please inform the details of your request to the contact information in Section 11 and provide information necessary for identity verification, such as the requester’s name, address, date of birth, and telephone number, according to the instructions.
3) How to Respond to Requests for Disclosure, etc.:
Regarding requests for disclosure of retained personal data or records of provision to third parties, we will respond by sending a letter to the current address listed in the required documents above, according to the requester’s request. Alternatively, we will respond by attaching the electromagnetic records to an email and sending it to the email address listed on the request application form above. We will respond to requests for correction of retained personal data, suspension of use, and suspension of provision to third parties using our designated method.
4) About Fees:
If you are making a request for disclosure, etc., a fee of 1,000 Japanese yen will be charged at the time of application reception (including consumption tax, etc.).
5) Purpose of Use of Personal Information Obtained in Connection with Disclosure Request Procedures:
Personal information acquired by us through disclosure request procedures will be used for investigation, identity verification, and responses to disclosure requests.

8. CONTINUOUS IMPROVEMENT

We strive to continuously improve the handling of personal information within the company by;
･Establishing internal rules regarding personal information protection.
･Providing education to employees.
･Conducting internal audits to ensure compliance and effectiveness.

9. ABOUT THE USE OF GOOGLE ANALYTICS

Our website uses Google’s access analysis tool “Google Analytics” for the purpose of measuring, analyzing usage status and improving the quality of the site.
You can refuse the collection of this function by disabling cookies, so please check your browser settings. The information collected will be managed according to Google’s privacy policy Please check Google’s website for explanations of Google Analytics’ terms of use and Google’s privacy policy.

Google Analytics Terms of Service
https://marketingplatform.google.com/about/analytics/terms/jp/

Google’s privacy policy
https://www.google.com/intl/ja/policies/privacy/

10. REVISION OF THIS POLICY

We may revise this privacy policy from time to time in accordance with our procedures. If there are important revisions, we will notify you using our designated method.

11. CONTACT INFORMATION REGARDING HANDLING OF PERSONAL INFORMATION, REQUESTS FOR DISCLOSURE, COMPLAINTS, ETC.

【Address】：3993 Nigorikawa, Kita-ku, Niigata-City 950-3131, Japan
【Department name】：NAMICS CORPORATION, General Affairs Group, Person in charge of handling personal information
【Phone】：025–258-5577 (Representative number)
【Reception hours】：Weekdays 8:00～17 :00 (Excluding national holidays and company holidays)